Yang Tuck Ming & Wong Fung Ying Service Learning Fund aims to encourage local Hong Kong students to partake service learning in Hong Kong or abroad (excluding mainland) so as to promote the service spirit of the HKU community and students’ engagement in addressing a concern of the community or global problem that confronts all mankind.
B. Eligible Projects
- The Fund supports service learning projects which are organised or led by local HKU students or student bodies with the support of HKU staff and faculty.
- Projects can take place in Hong Kong or abroad (excluding Chinese Mainland). If the project teams are comprised of full-time full-degree non-local students and the projects will take place out of Hong Kong and Chinese Mainland, the teams can also apply for SERVICE 100 Fund to support the travel expenses of those non-local students on the application form.
- Projects must be non-credit bearing.
C. Funding Available
- The maximum amount of Fund for each project should not exceed $50,000.
- Funding available for each project will be subject to the level of participation of students and the impact brought to the community or service targets. In principle, the amount of fund reflects the merits of the proposed project
- The Fund can be used to cover the traveling and accommodation costs of full-time local HKU students, project materials, and promotion or publicity expenses.
D. Application Procedure
Applicants should submit their application online with:
- A page of background information of the student society / group;
- CV(s) of project coordinator(s);
- A project proposal of a maximum of 10 pages (in 12-point font) which includes the followings:
- Project title;
- Project summary (150 words);
- Project objectives;
- Project activities and schedule (including date, time, duration, venue, format, content, expected number of HKU participants, type and number of service targets, etc.).;
- Expected outcomes (including the impact on HKU students and service recipients, contributions to local community, and achievements towards the stated objectives) and the corresponding evaluation methods;
- Sustainability of the project;
- Plan on how to share the project results and outcomes to HKU community and society at large;
- Income (e.g. programme fee/contribution by volunteers, sponsorship, donation, etc.)
- Expenses (e.g. trip expense on transportation and accommodation of volunteers, training cost for volunteers, promotion and publicity, material costs of service activities, etc.)
- Amount of grant being sought
- For projects which take place outside Hong Kong with any pilot and/or service trip(s), applicants should also provide the tentative trip itinerary.
- A successful applicant will be disqualified and/or, where appropriate, be required to refund if he/she provides any false or misleading information. Applicants with preliminary ideas are welcome to meet with the Student Advising Officers of CEDARS for advice before drafting a proposal.
- No retrospective applications will be considered by CEDARS, i.e. applications detailing projects that have already been executed at the time of review will not be considered for funding.
E. Application Deadline: 5 pm, 4 October, 2019 (Friday)
F. Assessment of Application
Funding decision is usually announced within six weeks upon the closing of application deadline. Funding is awarded on the basis of:
- Relevance to the objectives of the Fund,
- Originality and innovativeness of the project,
- Feasibility and sustainability of the project, and
- The impact of the project to the community and students
G. Project Execution and Report
- Under normal circumstances, projects should be completed within one year upon approval. All changes to approved projects and deferral of completion date require approval from CEDARS in advance. Final year students are no longer eligible to receive the grant once their HKU student identities and status expire.
- Projects of more than 6 months are required to submit interim progress reports every six months and one final report within one month upon the completion of project. Projects of less than 6 months are required to submit one final report only.
- The final report should include all the required information as listed on the Final Report Guidelines and Format
- In general, the Grant will be paid in the form of reimbursement upon successful completion of the project, presentation of the original receipts and submission of all reporting documents and materials.
- If needed, CEDARS may invite project teams for meetings to review the progress during the project implementation phase. Upon completion of the projects, project teams may also be invited to present their findings and outcomes to the HKU community and wider public.
- The University and CEDARS may use the project materials provided in the report for publicity purpose.
H. Important Notes
- The Fund is a token subsidy and does not mean to assist any student body/group to generate income or profit. Project teams with other sources of funding can also apply for the Fund, but the total amount obtained from different sources must not exceed the total expenditure. Moreover, applicants are required to declare and report on details of any subsidies and sponsorships already received at the time of application or as soon as they are awarded.
- Please note that CEDARS will NOT be involved in any financial transactions or accounting work of the project team. If needed, CEDARS can offer advice on financial management and fund-raising strategy.
- In line with HKU’s Ditch Disposable Campaign, project team is required to adopt measures in stopping to buy for or distribute single-use plastic water bottles (1 litre or less in volume) to speakers or participants at any events, and following the practices recommended by the Sustainability Office. For details, please visit: http://www.sustainability.hku.hk/sustainable-hku/ditch-disposable/PolicyDPB
I. Approved Lists of Projects
J. Completed Lists of Projects